Club Management System
A Club needs a system to run and manage club operations and member facilities.
ShawMan’s Club Management System helps run critical business applications but that are designed to run 24/7 and without a break, from the time they are switched on to when they are upgraded.
Club Management System Includes:
- ShawMan PMS
- ShawMan Sales & Catering
- ShawMan Activity Management
- Simon Says (if required)
- Book Our Table (if required)
- ShawMan Club App (if required)
Features
Member Profile Management
Other Information Module
History of Members
Member Electronic Card Management
Member Registration/Guest Entry Module
Charge Processing Modules
Revenue JV Generation
Invoice Processing & Printing
Member Account Details
Interactive Tools
FIFO Process
Members Trial Balance
Outstanding List
Member Wise Ageing
User Defined Letters
Label Printing
Cash / Bank Book
Audit Reports
Account Trial Balance
User Defined Reports
ECS Enabled
Email Facility
Members Club Usage Tool
Credit Limit Control
Kiosk Module
Web Site Interface
Member Web Interface
Integrated With All ShawMan Systems (POS, PMS, SNC, AMS)
Benefits of the Club
- Control over Credit Limits So the Members of various categories
- Department wise revenues earned
- Tracking of Member Footfalls
- Control over Guest entries and Guest Charges
- Verification of Members at various departments
- Tracking the Success of club events
- Tracking of New / Expired Members month wise
- Subscription reconciliation report (Yearly) required for Balance Sheet
- Month wise Member count reconciliation required for Balance Sheet
- Fast generation of Monthly Invoices
- Email facility for quick sending of Monthly Invoices and Reminder Letters resulting of collecting the Outstanding in time
- All communications to Members is from system, helps reduce paper work and also keeps maintains history of all communications
- Separate tracking of Outstanding against Subscriptions and Club usage.
- Control over cash collection points in the Club
Benefits to Club Members
- Member Web Interface allowing Members to do the following things on the Web
- View their Last month’s Invoice
- View their Ledger Accounts
- Update their personal information like address, telephone nos. etc.
- They can Pay Bills Online
- Book the Club and Facilities online.
- Kiosk: Allows Members to view their personal information without asking anyone
- ECS Enabled: Members don’t have to come to the club to make their payments
Benefits to the Finance Department
- Guest Ledger: Creation of Members Room Bill Ledgers which will replace Guest Ledger in Accounts.
- Debtors Ledger Tool: Helps to drill down to the transactions in the Ledger like Invoice, Receipts
- JV’s etc. resulting in quick response to Members.
- Debtors Ageing Tool: Flexibility to extract any information for Debtors Ageing based on various criteria’s.
- Subscription reconciliation report (Yearly) required for Balance Sheet
- Ready Reconciliation for revenue booked in POS/PMS Vs GL Codes figures
- FIFO Process to knock off the Receipts against the Bills
- Easy option to drill down to POS revenue from GL Code
- Outstanding List available with Reminder Letter Status
- Interfaced with all versions of Tally
- ECS Enabled (Electronic Clearance System) help in electronic clearing from the member bank accounts reducing the manual receipt entries
Benefits to the IT Department
- Integrated with all ShawMan products, hence no need of import export, data directly posted to CMS on day end
- User Defined Report helps in creating reports required by the management time and again