Club Management System
![](https://shawmansoftware.com/wp-content/uploads/2016/10/CMS01-1-260x231.png)
A Club needs a system to run and manage club operations and member facilities.
ShawMan’s Club Management System helps run critical business applications but that are designed to run 24/7 and without a break, from the time they are switched on to when they are upgraded.
Club Management System Includes:
- ShawMan PMS
- ShawMan Sales & Catering
- ShawMan Activity Management
- Simon Says (if required)
- Book Our Table (if required)
- ShawMan Club App (if required)
Features
![](https://shawmansoftware.com/wp-content/uploads/2016/10/settings.png)
Member Profile Management
![](https://shawmansoftware.com/wp-content/uploads/2016/10/settings.png)
Other Information Module
![](https://shawmansoftware.com/wp-content/uploads/2016/10/settings.png)
History of Members
![](https://shawmansoftware.com/wp-content/uploads/2016/10/settings.png)
Member Electronic Card Management
![](https://shawmansoftware.com/wp-content/uploads/2016/10/settings.png)
Member Registration/Guest Entry Module
![](https://shawmansoftware.com/wp-content/uploads/2016/10/settings.png)
Charge Processing Modules
![](https://shawmansoftware.com/wp-content/uploads/2016/10/settings.png)
Revenue JV Generation
![](https://shawmansoftware.com/wp-content/uploads/2016/10/settings.png)
Invoice Processing & Printing
![](https://shawmansoftware.com/wp-content/uploads/2016/10/settings.png)
Member Account Details
![](https://shawmansoftware.com/wp-content/uploads/2016/10/settings.png)
Interactive Tools
![](https://shawmansoftware.com/wp-content/uploads/2016/10/settings.png)
FIFO Process
![](https://shawmansoftware.com/wp-content/uploads/2016/10/settings.png)
Members Trial Balance
![](https://shawmansoftware.com/wp-content/uploads/2016/10/settings.png)
Outstanding List
![](https://shawmansoftware.com/wp-content/uploads/2016/10/settings.png)
Member Wise Ageing
![](https://shawmansoftware.com/wp-content/uploads/2016/10/settings.png)
User Defined Letters
![](https://shawmansoftware.com/wp-content/uploads/2016/10/settings.png)
Label Printing
![](https://shawmansoftware.com/wp-content/uploads/2016/10/settings.png)
Cash / Bank Book
![](https://shawmansoftware.com/wp-content/uploads/2016/10/settings.png)
Audit Reports
![](https://shawmansoftware.com/wp-content/uploads/2016/10/settings.png)
Account Trial Balance
![](https://shawmansoftware.com/wp-content/uploads/2016/10/settings.png)
User Defined Reports
![](https://shawmansoftware.com/wp-content/uploads/2016/10/settings.png)
ECS Enabled
![](https://shawmansoftware.com/wp-content/uploads/2016/10/settings.png)
Email Facility
![](https://shawmansoftware.com/wp-content/uploads/2016/10/settings.png)
Members Club Usage Tool
![](https://shawmansoftware.com/wp-content/uploads/2016/10/settings.png)
Credit Limit Control
![](https://shawmansoftware.com/wp-content/uploads/2016/10/settings.png)
Kiosk Module
![](https://shawmansoftware.com/wp-content/uploads/2016/10/settings.png)
Web Site Interface
![](https://shawmansoftware.com/wp-content/uploads/2016/10/settings.png)
Member Web Interface
![](https://shawmansoftware.com/wp-content/uploads/2016/10/settings.png)
Integrated With All ShawMan Systems (POS, PMS, SNC, AMS)
Benefits of the Club
- Control over Credit Limits So the Members of various categories
- Department wise revenues earned
- Tracking of Member Footfalls
- Control over Guest entries and Guest Charges
- Verification of Members at various departments
- Tracking the Success of club events
- Tracking of New / Expired Members month wise
- Subscription reconciliation report (Yearly) required for Balance Sheet
- Month wise Member count reconciliation required for Balance Sheet
- Fast generation of Monthly Invoices
- Email facility for quick sending of Monthly Invoices and Reminder Letters resulting of collecting the Outstanding in time
- All communications to Members is from system, helps reduce paper work and also keeps maintains history of all communications
- Separate tracking of Outstanding against Subscriptions and Club usage.
- Control over cash collection points in the Club
Benefits to Club Members
- Member Web Interface allowing Members to do the following things on the Web
- View their Last month’s Invoice
- View their Ledger Accounts
- Update their personal information like address, telephone nos. etc.
- They can Pay Bills Online
- Book the Club and Facilities online.
- Kiosk: Allows Members to view their personal information without asking anyone
- ECS Enabled: Members don’t have to come to the club to make their payments
Benefits to the Finance Department
- Guest Ledger: Creation of Members Room Bill Ledgers which will replace Guest Ledger in Accounts.
- Debtors Ledger Tool: Helps to drill down to the transactions in the Ledger like Invoice, Receipts
- JV’s etc. resulting in quick response to Members.
- Debtors Ageing Tool: Flexibility to extract any information for Debtors Ageing based on various criteria’s.
- Subscription reconciliation report (Yearly) required for Balance Sheet
- Ready Reconciliation for revenue booked in POS/PMS Vs GL Codes figures
- FIFO Process to knock off the Receipts against the Bills
- Easy option to drill down to POS revenue from GL Code
- Outstanding List available with Reminder Letter Status
- Interfaced with all versions of Tally
- ECS Enabled (Electronic Clearance System) help in electronic clearing from the member bank accounts reducing the manual receipt entries
Benefits to the IT Department
- Integrated with all ShawMan products, hence no need of import export, data directly posted to CMS on day end
- User Defined Report helps in creating reports required by the management time and again