Club Management System

Club Management System

A Club needs a system to run and manage club operations and member facilities.
ShawMan’s Club Management System helps run critical business applications that are designed to run 24/7 and without a break, from the time they are switched on to when they are upgraded.

Club Management System Includes:

  • ShawMan PMS
  • ShawMan Sales & Catering
  • ShawMan MMS
  • ShawMan Activity Management
  • Simon Says (if required)
  • Book Our Table (if required)
  • ShawMan Club App (if required)

Features

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Member Profile Management

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Other Information Module

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History of Members

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Member Electronic Card Management

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Member Registration/Guest Entry Module

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Charge Processing Modules

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Revenue JV Generation

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Invoice Processing & Printing

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Member Account Details

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Interactive Tools

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FIFO Process

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Members Trial Balance

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Outstanding List

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Member Wise Ageing

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User Defined Letters

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Label Printing

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Cash / Bank Book

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Audit Reports

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Account Trial Balance

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User Defined Reports

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ECS Enabled

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Email Facility

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Members Club Usage Tool

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Credit Limit Control

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Kiosk Module

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Web Site Interface

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Member Web Interface

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Integrated With All ShawMan Systems (POS, PMS, SNC, AMS)

Benefits of the Club

  • Control over Credit Limits of the Members of various categories
  • Department wise revenues earned
  • Tracking of Member Footfalls
  • Control over Guest entries and Guest Charges
  • Verification of Members at various departments
  • Tracking the Success of club events
  • Tracking of New / Expired Members month wise
  • Subscription reconciliation report (Yearly) required for Balance Sheet
  • Month wise Member count reconciliation required for Balance Sheet
  • Fast generation of Monthly Invoices
  • Email facility for quick sending of Monthly Invoices and Reminder Letters resulting of 
collecting the Outstanding in time
  • All communications to Members is from system, helps reduce paper work and also keeps 
maintains history of all communications
  • Separate tracking of Outstanding against Subscriptions and Club usage.
  • Control over cash collection points in the Club

Benefits to Club Members

  • Member Web Interface allowing Members to do the following things on the Web
  • View their Last month’s Invoice
  • View their Ledger Accounts
  • Update their personal information like address, telephone nos. etc.
  • Pay their bills online
  • Book the Club Facilities online.
  • Kiosk: Allows Members to view their personal information without asking anyone
  • ECS Enabled: Members don’t have to come to the club to make their payments

Benefits to the Finance Department

  • Guest Ledger: Creation of Members Room Bill Ledgers which will replace Guest Ledger in Accounts.
  • Debtors Ledger Tool: Helps to drill down to the transactions in the Ledger like Invoice, Receipts
  • JV’s etc. resulting in quick response to Members.
  • Debtors Ageing Tool: Flexibility to extract any information for Debtors Ageing based on 
various criteria’s.
  • Subscription reconciliation report (Yearly) required for Balance Sheet
  • Ready Reconciliation for revenue booked in POS/PMS Vs GL Codes figures
  • FIFO Process to knock off the Receipts against the Bills
  • Easy option to drill down to POS revenue from GL Code
  • Outstanding List available with Reminder Letter Status
  • Interfaced with all versions of Tally
  • ECS Enabled (Electronic Clearance System) help in electronic clearing from the member 
bank accounts reducing the manual receipt entries

Benefits to the IT Department

  • Integrated with all ShawMan products, hence no need of import export, data directly posted to CMS on day end
  • User Defined Report helps in creating reports required by the management time and 
again